If no card upon hire, one must be obtained within 30 days of hire, and maintained by renewal before expiration date, Provide every aspect of secretarial & administrative support to VP, Extensive travel arrangements (including but not limited to: flight and hotel reservations, travel visa and visa letter preparation, car rental / ground transport arrangement), CONCUR Expense Claims Submission and tracking, Ariba and other internal system/process orders and tasks, Preparation / Collation of Presentation and Meeting Materials, Shared Admin Duties (including but not limited to: ordering stationery supplies), Managing with Corporate Events, including Town Hall, Support the onboarding and clearance process for new hires, Increases the efficiency of the executive through management of both professional and personal matters, Builds file structures to enable rapid access to project details for top executives from anywhere in the world using cloud technology or similar tools, Manages complex global calendars, key events, travel planning including visa management and communications, Screens and responds to incoming calls; assesses the situation and determines best use of a leader’s time and handles request accordingly, Manages meeting logistics for events such as board meetings, internal company meetings and conference calls, and external meetings using video, audio and web software for global accessibility, Manages travel - book domestic/international air, hotel and car reservations, logistics/venues and creates detailed itineraries, Ensures expense reports and purchase orders are completed accurately, within budget limits and approved in the system, Acts as liaison between internal employees/executives/customers/analysts and acts as an ambassador for our leader’ dynamic personal brands, Maintains the company’s positive image through all forms of internal and external interaction – in writing, on the phone, and in person, Manages complex projects, requiring inputs from multiple sources, ensuring the timely completion of work at a very high standard of quality, Attributes that will help you in this role, Tech savvy with a thirst to advance technical and social media skills, Curiosity about the global business environment or personal experience travelling internationally, Resiliency, resourcefulness and a drive for excellence and faces challenges with a calm demeanor, Solid organizational skills with a laser-focused eye for detail, Impeccable written and oral communication skills and a polished personal brand, Willingness to work in an open office environment with a casual dress code, Ability to work in a fast-paced environment, communicating actively and clearly with executives in the three minutes between one conference call and the next, Flexible and able to multitask, switch priorities as needed within a collaborative environment, Sees the personal and professional support model as an efficiency tool for the executive and not a ‘traditional’ assistant model, Enjoy working on a team where meritocracy is valued and each member acts like an owner – where no task is too small or too big, Exposure to global project work or service orientation - in school or professional, or supporting a global executive or as a Project Manager or Analyst in support of a global team, Experience in a fast-paced office environment working with senior executives who routinely navigate a packed meeting and travel schedule at lightning speed, Developed technical skills across the full Microsoft Office portfolio (Word, PowerPoint, Excel). Creates, maintains, updates and reconciles spreadsheets to support reporting and analysis for executive leadership, Organizes, prepares, and reviews reports. The management of the Section Initiative Fund. senior executive assistant hospital administration Executive Profile Seeking career in Managerial/Supervisory related field of study Experience as Senior Executive Administrative Assistant and Executive Administrative … They manage schedules, answer phones, write meeting notes, arrange travel, write emails, order supplies, process expense reports and execute many other duties in support of a senior … (CEMEA), Experience in supporting a senior executive in a fast paced environment, Must be able to exercise good judgment regarding information which may be confidential or material, non-public, Ability to multi-task and prioritize work with a strong attention to detail, Exercise good judgment in setting priorities and interacting with internal and external contacts, Advanced proficiency in Microsoft Office and demonstrated strength in developing complex PowerPoint presentations (all applicants subject to Microsoft skills testing), Customer service-focused with ability to work collaboratively with others, Must be proactive and solution oriented, looking for ways to add value and assist the team), Provide full administrative and overall executive management support by managing and facilitating the flow of information through the Marketing department. Execute general day-to-day office management including but not limited to phone, email, visitor, correspondence, and heavy calendar management, Management and creation of executive briefs, emails, agendas and communications (internally and externally), Act as the liaison and gatekeeper between department executive and his direct reports. The Senior Office Administrator will provide on-site administrative support and coordination to a complex contract, project or task(s) Oversees the administrative and clerical functions of assigned contracts, … in. Attention to detail and project management are essential skills for administrative professionals. Maintain manager's calendar, coordinate and arrange large and/or recurring meetings, luncheons, conferences and seminars, May prepare materials necessary for meetings, etc, Respond to inquiries received internally and externally by mail, which may involve communicating with high level management both verbally and in written form, Perform administrative functions such as ordering department supplies, coordinating equipment repair, making department staff travel arrangements, etc, Process and coordinate department accounts payables and expense vouchers, Advanced personal computer skills with proficiency in word processing, spreadsheet, database, and graphic software packages, Managing the PI and EDRAs’ high-volume and complex meeting and travel schedule. In some cases, may travel with Executive, Monitor phones and voicemail systems and answer or re-directs calls. Be proactive in meeting officers’ needs, Organizing receipts and preparing expense reports in a timely and accurate manner; reconcile as required, Maintaining internal contact databases as well as marketing, pitch and project related reports, Screening telephone calls, taking detailed messages, coordinating meeting space and maintaining calendars as directed, Preparing invoices and maintaining project-based hourly tracking. All rights reserved. Proofreading experience a plus, Highest moral and ethical character. Supervised a team of more than 20 administrative … Those seeking a position as an Administrative Executive should be able to display academic study or experience in the business administration field in their resumes. Responsible for post-event follow-up including, Coordinate travel for director and any team member as requested, including but not limited to make all necessary arrangements for flights, hotels, meetings or registrations, including CuE visitors to Promega. Booking conference rooms and dialing-in according to location and relevant conferencing and video conferencing equipment, Proactively anticipating meeting preparation, including scheduling prep meetings, requesting meeting materials and briefing docs. Takes ownership to anticipate needs and adept at managing up and downstream to ensure deliverables are met timely and accurately, Customer service focused, takes initiative to add value, and collaborates in a manner that holds team success top-of-mind, Demonstrated ability to multi-task and prioritize work with strong attention to detail, even with frequent interruptions, Advanced level PowerPoint preferred with solid experience in developing presentations. Direct support to the Executive Director and the Board of Directors, Managed office area including greeting applicants and clients, operating multiple lines on office phone, and in person requests for information, Provided administrative and business support to CEO and Managing Director of major company offering engineering services for offshore oil and gas industry in Southeast Asia, Recreation And Leisure Services Administration. ), classified document accountability and control, etc, Coordinate external visitors’ access to DoD office spaces and escort visitors to and from the visitor center as necessary (sometimes on a daily basis), Coordinate office staff access to various federal government facilities in the NCR and CONUS, including logistics and security clearance passing, Provide support to office leadership to include calendar management, travel arrangements, expense reports, telephone messages, etc, Perform as the office’s correspondence point of contact for external taskings from stakeholder organizations. List your core skills near the top, in an easy-to-read format. The role holder will provide advice and guidance as appropriate and will re-direct queries and relevant requests through to the Section Head if required, To maintain and manage the Section Head’s diary and travel arrangements, where required, arranging appointments for internal and external contacts while ensuring appropriate protected time is maintained in the Section Head’s schedule, To prepare correspondence for the Section Head, ensuring that all such correspondence is processed accurately and in an effective and efficient manner and stored appropriately for ready retrieval, To compile, analyse and interpret data, carrying out independent background investigations into topics and issues as required by the Section Head, preparing and providing management information reports and documentation to the highest standards, To establish and develop administrative systems to ensure the accurate recording of information relevant to the Section, To assist the Section Head with the recording of sickness and holiday absence of Section members, To have administrative involvement in the recruitment, ‘on-boarding’ and induction of new academic staff members to the Section, To be responsible, in conjunction with the Deputy Section Head (Learning and Teaching), for the co-ordination, composition, amendment and distribution the Section’s annual Workload Allocation, Extensive relevant work experience in a substantially similar role, Demonstrable evidence of excellent interpersonal skills and experience of consultation, liaison and negotiation with multiple stakeholders across a wide range of seniorities and job roles to ensure tasks are delivered as planned, Demonstrable evidence of ability to receive, understand, analyse and convey information in a clear, effective and accurate manner, in both oral and written form, including writing briefing papers and update reports, Proven ability to make independent decisions, and to use initiative and creativity to make judgements, resolve problems and identify and assess practical options and/or solutions, Excellent organisational skills and the ability to effectively manage and prioritise own workload and that of colleagues within specified deadlines, Proven ability to develop networks in order to contribute to long term developments, Highly IT literate and evidence of using all standard Microsoft Office packages and experience in using records management systems, particularly in the production and analysis of Management Information, Commitment to continuous improvement and service delivery enhancement with a demonstrable ability to maintain, develop and enhance office systems to support the operation of agreed processes and procedures, including the maintenance of records, Degree or professional level qualification, or equivalent, or significant experience in a similar role, Relevant work experience within the Higher Education Sector, Experience of servicing meetings and committees and of working within complex committee and/or organisational structures, To take responsibility for the coordination of all administrative work for the Section, working with other professional service colleagues in the School to ensure the delivery of a professional service, To professionally manage Section input to a range of School procedures, liaising with the Head and Deputy Head of Section and other professional service teams as required e.g. events companies, facilitators, Focus on continuous improvement of administrative responsibilities, improving the effectiveness and efficiency of current systems and processes in accordance with best practice, Composes and prepares correspondence (memos, emails, etc. Experience in a public accounting firm or fast-paced finance organization is highly valued, Strong command of English language and grammar. Download Executive Administrator Resume Sample as Image file, Executive, Senior Executive Resume Sample, Provide administrative support to VP of Finance and other leaders of the department including scheduling meetings, supporting with expense reports and travel arrangements, This position will involve managing a complex senior executive calendar that includes scheduling meetings and travel, video conferences, trainings (off-site and/or internal), and group events, Perform administrative support duties, including but not limited to drafting and typing correspondence, making copies, preparing binders, answering and screening managers´ phone calls and directing inquiries to the proper party within the team, and maintaining and ordering office supplies, Leads, manages and oversees the development and/or delivery of administrative services training materials and tools; manages the onboarding and training plans for department administrative assistants, Preparing meeting materials including assisting with the creation of presentations, handouts and other related materials as well as printing, binding and collating of materials, Establish and maintain effective and cooperative professional business relationships with all levels of management, employees and outside clients, Represents themselves in a highly polished and professional manner, supporting the Molecular Diagnostics Business Group as a key liaison to other executive leaders both internal and external to Roche by fostering and maintaining effective relationships with high level internal and external stakeholders, Manage multiple tasks in a fast-paced and rapidly changing environment, Flexibility with hours and a strong work ethic, Expense report preparation and miscellaneous admin/office duties, Communications support and schedule management (draft announcements, calendar, contact, email and phone) as well as travel planning (coordinate itineraries and schedules for international and domestic trips), Meeting planning for CEO such as weekly Executive Leadership Team (“ELT”) meetings, as well as larger meetings throughout the year (includes venue selection, participant reach out and execution of meetings), Presentation management support (PowerPoint for internal and external customers) including development of presentations that could be used for Board of Directors meetings, external financial analysts, and other senior level stakeholders, Manages and maintains the electronic filing system for attorney s/he supports, handles records management, and other document database management tools, Seek ways to improve efficiency; identify challenges, provide ideas for solutions and solicit assistance for resolution, Assisting managers with Records management archiving where necessary, Assists in Outside Counsel Management of budgets and staffing plans; assists paralegals in facilitating the litigation settlement processes, Manage bi-annual All Staff meetings and solution working group meetings including logistics, agenda/materials, on-site support and event management, To collaborate with others in order to make recommendations for developments of established processes and procedures, Prepare itineraries, make travel arrangements, manage changes and adjustments with calendars, Excellent attention to detail, strong planning abilities, ability to lead problem solving, and work independently, Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail, Ability to stay organized and to manage multiple high priorities with a strong attention to detail, Strong attention to detail with the ability to prioritize and multi-task, Strong decision-making and judgment capability, Very strong interpersonal skills and the ability to build relationships, Demonstrated proactive approaches to problem-solving with strong decision-making capability, Highly resourceful team-player, with the ability to also be extremely effective independently, Proven ability to handle confidential information with discretion, be adaptable to various, Excellent organizational skills, including the flexibility and ability to work efficiently and concurrently with multiple organizations and managers, Act as key advisor to the Managing Executive or Business Unit, On request from the Managing Executive or Business Unit Head, attend selected committee meetings on his or her behalf, Ensure that tactical decisions taken by the Managing Executive or Business Unit Head are communicated to the correct audience, Compile a summary of the projects and initiatives underway in the business unit and provide an update to the Managing Exec or BU Head on progress or risks and issues, Coordinate the preparation of formal performance reviews conducted by the Managing Exec or BU Head, Review financial reports prepared by line managers in the business unit and advise the Managing Exec or BU Head of substantial issues and actions that have been created to address these, Review new marketing and internal communication material from a style and content perspective prior to it being reviewed by the Managing Exec or BU Head and request required changes before presenting for signoff, Oversee the planning and execution of business events for the Managing Exec or BU Head such as road shows or employee discussion forums or product launches or customer entertainment events and formal functions, Prepare the key themes presentations and reviews for the Managing Exec or BU Head by researching and packaging detailed content, Oversee the management of the Managing Exec or BU Head's office, Support the Managing Executive or BU Head in the signoff process for risk events, Review write-offs and near misses each month and provide a report to the Managing Exec or BU Head on trends identified and recommended actions, Review Detailed Risk and Control Assessments or Key Risk Scenarios and Compliance Attestations submitted for signoff to the Managing Exec or BU Head and make recommendations for improvement of the contents to the originating party before recommending approval, B Degree in Communication, Business Administration, Finance or Banking, Five (5) years’ experience working in an advisory role preferably in the, Proficient in MS Office (Word, Excel, PowerPoint and Outlook) and the Internet, Excellent verbal/written communication skills, Demonstrate initiative and creativity Ability to prioritize workload, work well under pressure and be pro-active in approach along with being flexible attitude towards working hours, Ability to demonstrate utmost discretion and professionalism at all times Experience in MS Office (Word, PowerPoint, Excel), General administrative duties including calendar maintenance, travel arrangements, and expense filings, Data gathering and analysis including quarterly departmental metrics, monthly status reporting and ad hoc management reporting, Assistance with onboarding new hires into the group, Assistance with power point presentations to senior management, Manage ad hoc projects and reporting as required, Advance proficiency with Microsoft Office, including Excel, PowerPoint and Word, Proficiency with the Bloomberg terminal helpful, Recent and relevant administrative or business work experience, Experience in financial services or technology industries preferred, Over 8 years of administrative experience of increasing complexity, including some years of supporting executive level associateso, Strong background in oral and written communication skills resolving complex issues, Proficient in MS Office(Work, Excel, PowerPoint) and other office tools, Ability to multi-talk successfully to meet deadlineso Ability to effectively interact with all levels of management, Express initiative and independent judgment and strong skills in analytical problem solving, Self-directed individual with strong teaming, organization, people, and collaboration skills, Superior organization skills and strong attention to detail and diligent follow up, Strong time management skills and proven ability to manage multiple tasks and competing priorities, Strong computer skills; mastery of Microsoft Office suite (Word, PowerPoint, Excel, Outlook); Preferred: experience with SharePoint, Salesforce, Able to perform duties without direction; ability to work with a high degree of autonomy, Knowledge of project management techniques, Demonstrated enthusiasm for learning new information; regularly seeking and capitalizing on learning opportunities; quickly assimilating and applying new information, Ability to work effectively and cooperatively with others, and to establish and maintain good working relationships, Bachelors Degree or equivalent work experience, 10+ years of experience in related area of responsibility, Minimum of 5 years' experience in corporate environment working for senior-level executives, Bachelor's degree (7+ years of combined college education and work experience may be substituted for a degree), Minimum 5 years experience providing executive-level administrative support with minimal guidance, Advanced proficiency with MS Office Suite applications, Excellent discretion, judgment, tact and diplomacy, Broad and comprehensive experience, skill and knowledge of business operations, policies and practices, Demonstrated ability to manage multiple priorities and shifting demands while being detail oriented, Ability to produce highly accurate work is essential, as are exceptional written & verbal communication skills, Capability to manage multiple priorities and shifting demands while being detail oriented and producing highly accurate work, Strong professional problem solver, demonstrating initiative and the responsiveness required in dealing with senior level corporate matters, A Bachelor's Degree (or equivalent) and 7+ years of administrative experience required, preferably in a global, public company, Must have experience in supporting a senior executive in a fast-paced and demanding work environment, Must be a self-starter and have a "take charge" attitude; must be able to work with little or no supervision, Fully proficient on all Microsoft products including Excel, Powerpoint, Word and Outlook, Manage a complex calendar that includes scheduling meetings and travel, video conferences, trainings (off-site and / or internal), group events and booking conference rooms, Manage and address escalated complaints/issues from Visa cardholders coordinating with Corporate Communications and respective functional group accountable for action, Act as a liaison, problem solver, and facilitator as the first contact for the senior leader, Manage quarterly All Staff and Quarterly Senior Leadership Meetings including logistics, agenda/materials, onsite support and event management, Travel on occasion to manage offsite leadership and client meetings, approximately 3-4 times per year, Help manage departmental communications to internal key stakeholders collaborating with Corporate Communications and Human Resources, Coordinate conference/meeting room set-up, order catering, and make logistical arrangements, Assist with developing and updating complex PowerPoint presentations, Excel spreadsheets and documents in support of team activities, Process expense reports and providing general information to incoming calls regarding Accounts Payables, Purchasing, Travel Policy and Expense Reporting, Support projects as needed for senior executive, Associates degree or equivalent; Bachelors highly preferred; typically requires a minimum of 6-8 years of administrative experience supporting a senior leader preferably in a global, public company, Discretion combined with poise and professionalism in all communications, Must be able to exercise exceptional judgment regarding information which may be confidential or material, non-public, Customer service-focused with ability to work collaboratively with others including interacting with internal and external contacts, Bachelor's degree or equivalent education, At least 5+ years’ experience supporting a very senior-level executive, Significant experience interacting with internal and external executives, Flexibility and an approachable personality, Highly advanced MS Office skills and technologically savvy (Word, Outlook, Excel & PowerPoint), A business mind and one who sees the big picture, An understanding of how to leverage a busy executive's time and willingness to do what it takes to contribute to their, A high level of discretion and confidentiality for both business and personal affairs, Good judgment, strong common sense and excellent attention to detail, Excellent interpersonal skills; exceptional verbal and written communication skills, Exhibit a professional appearance and demeanor at all times, Exercise good judgment in setting priorities, Intrinsically-motivated, highly organized and results-oriented. 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